🎭Creating a Show or Class

This page describes how to create a new show or class.

Create a Show or Class

Creating a Show or a Class is similar, with a few key differences.

  1. To create a Show or Class, use the navigation menu on the left of the Admin Dashboard to select the relevant section, Shows if you want to create a show, and Classes if you want to create a class.

  2. Click the + Add New Show/Class button in the upper-right

Required Fields

Shows and Classes have two required fields. These fields must be completed before you can save your created show.

  • Name: the public name of your event

  • Start Date: the start date of your event

Optional Fields

Optional fields include:

  • Description: Include a description of your event

Global Descriptions

In addition to having descriptions per show or class, you can also add global descriptions to every show or class in the Theatre settings.

This is helpful for details that you want to repeat across every event type, such as refund information, parking, and more.

  • Categories: Create or select existing categories, which can be used to group events on your organization's Public page.

Category Hint

Example categories could include "Standup" to group all Standup events or "Improv" to group all improv events. If there are standard, useful classifications your patrons could use to help find the right ticket to the desired event, create Categories to make those groupings easier to manage.

  • Venue: This field can be used to specify the specific venue this particular event will be happening at. For example, if you had two stages, you could specify the "upstairs stage" or the "basement theatre."

  • Poster image file: Upload one or multiple images in .gif, .png, and .jpeg format. These images are shown on the Public page of the event.

Multiple Images and Sizes

Multiple images will appear in a "carousel" fashion, meaning the user can click or swipe between the different images.

You can use multiple aspect ratios and image sizes - they don't need to all match. We scale and format the public pages to accommodate the most visually appealing formatting of your event information and image(s).

The ideal size of images is under 400KBs, but we accept any size up to 5MBs.

  • Schedule: The schedule section lets you specify events that recur across multiple instances. You can select between Once, the default choice for a single-occurrence event, or daily, weekly, and monthly. Additionally you can click the + Add Dates button to specify multiple dates for the same event.

    • For Monthly scheduling, you can also select when the event repeats through additional selections. Select the First, Second, Third, Fourth, or Last occurrence of the specified day of each month for the event to recur.

Excluding Dates

When Daily, Weekly, or Monthly is selected for the Schedule, there is an additional field named No Classes on... (No Shows on... for Shows) This field can be used to specify dates where the event would typically be scheduled, but that will be excluded instead.

This can be used to blackout holidays, special events, or other dates when your regularly scheduled event will not occur. These blackout dates are just for the event specified. Add global date exceptions for every class in the Theatre settings.

  • End Date: The optional end date for your event. If your event occurs across multiple instances, including a start and end date can help your patrons understand the exact schedule.

  • Sales Start On...: If you want to promote an event on the Public page but are not yet ready to allow ticket sales, you can limit the purchase window.

  • Sales End On...: The date you want ticket sales to close for this event. After this time, patrons will no longer be able to purchase tickets. By default, patrons can purchase tickets until the event start time. To change this site wide setting, see Theatre > Theatre Details > Purchase Window

  • Single or Multiple price options: Specify if your event will feature tickets all priced at the same price (Single) or if you will offer more ticket types and tiers (Multiple).

    • For the Single Price selection, you can set the Cost and Quantity available for each date.

    • For the Multiple Prices selection, you can specify the Cost, Tier Name, Ticket Quantity for Tier and an optional Password requirement per tier. In addition, you can also set a Maximum Global Quantity that applies across all tiers for the event. You can add as many tiers as you need, by clicking the + Add Tier button.

  • Enable "Pay What You Want" pricing: When enabled, this feature lets patrons pay an amount they choose for their event ticket.

  • Access: Choose between Public, Unlisted, and Password. Public is the default choice, meaning your event is normally listed on your Public page. Unlisted means that, while your event won't be visible on your Public page, it will be accessible for someone with the event's URL. Password means that the specified password is required to access the event page.

  • External Link: This field is used to link to an external website.

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